Introduction

Scanners make it easier to store documents digitally, share files quickly, and reduce paper usage. This guide by Conslyca Ltd explains how to set up your scanner, adjust basic preferences, and organize your scanned files effectively — using only safe, system-provided options.

Step-by-Step Scanner Setup

1. Connect your scanner: Plug your scanner into the computer using a USB cable or ensure it’s powered on and detected over Wi-Fi (if wireless).
2. Windows users: Open Settings → Bluetooth & devices → Printers & scanners → Add device. Select your scanner if it appears, or install automatically suggested drivers.
3. macOS users: Open System Settings → Printers & Scanners → “+” icon, then choose your scanner from the list.
4. Check scanning app availability: Use built-in apps such as Windows Scan or Image Capture (on macOS) to test the connection.
5. Scan a sample document: Place a page on the scanner bed and run a basic test scan to confirm proper detection and image clarity.

Optimizing Your Document Workflow

Once your scanner is set up, organizing files efficiently saves time and keeps documents accessible. Here are some practical workflow suggestions:

• Use PDF format for documents; choose JPEG or PNG for photos.
• Rename files with clear titles like “Invoice_March2025.pdf”.
• Keep scanned files in folders such as “Personal”, “Office”, or “Receipts”.
• Review scan resolution — 200 to 300 DPI is suitable for most standard documents.

Safe Scanning Practices

Always use your operating system’s built-in scanning tools. Avoid downloading third-party scanning apps unless recommended by your device manufacturer. Check that scanned files do not include private or sensitive information if sharing them over email or cloud storage.